Assistant Academy Operations Manager vacancy

Assistant Academy Operations Manager required by Birmingham City FC

Organisation Birmingham City Football Club

Salary £26,000 pa

Location Birmingham

Contract type Permanent (Full time)

Closing date 25 August 2017

Job Description

Job Title: Assistant Academy Operations Manager
Department: Academy / Operations
Term: Permanent
Location: Wast Hills Training Ground, 300 Redhill Road, Kings Norton, B38 9EJ
Hours of work: 37.5hrs week
Salary: £26,000 per annum
Application Closing Date: Due to the urgent nature of filling this role, applicants will be interviewed as and when they apply and the application will remain open until a successful candidate has been appointed
A fantastic opportunity for a new Assistant Academy Operations Manager has arisen within our Academy department. The duties include the following:

• Communicate and promote the Academy culture creating an elite environment for the development of young players.
• Have consistently high standards.
• Attend all professional development events.
• Actively engage in a fully functioning competency framework and integrated appraisal process.
• Monitor the wellbeing of Academy players at all times liaising with the Safeguarding Services Manager.
• Ensure compliance with all the Policies and Procedures contained within the Staff Handbook, paying particular regard to the Equal Opportunities Policy and Health & Safety Policy and procedures at all times.

• Provide administrative and operational assistance to the Academy Manager to include diary management so to effectively run the Academy programme.
• Design and production of relevant forms as requested by Academy staff.
• Assist in the production and on-going attainment of the ISO audit criteria in liaison with the Academy Operations Manager.
• Undertake the role of super user for the Performance Management System (PMA).
• Coordinate the U9-U23 player report schedule within the PMA system.
• Collection and verification of Academy finances including expenses, claims, receipts and invoices; prior to Academy Manager’s authorisation.
• Management and operation of petty cash process.
• Management of the meeting schedule, agendas and minutes in line with EPPP requirements for all departments to include the distribution of a weekly activity sheet.
• Creation of reports in preparation for meetings as required.
• Update Academy website with news, fixture information and locations.
• Coordinate the maintenance and updates of the Academy website ( as required and provide the club’s media department any relevant news articles for the main club site ( and the Academy twitter account (@bcfcacademy).

• Management of Academy fixtures inclusive of; correspondence with external clubs, distribution of all relevant fixture information (exchange calendar, fixture lists and website) and pitch allocation.
• Preparation of trip/tour paperwork to include EFL/PL forms, travel arrangements, insurance and itineraries.
• Distribute appropriate trip/tour information prior to the trip/tour departure.
• Liaison with Transport & Match Day Coordinator ensuring all transport requirements are met.
• Manage the day-to-day accommodation requirements ensuring clear and effective communication with the registered host families in liaison with the Safeguarding Services Manager.
• Attend host family visits as required alongside the Safeguarding Services Manager.
• Tracking and recording of accommodation usage providing all details to the finance department.

• Educated to degree level or equivalent, or equivalent relevant professional training or experience.
• Valid FA safeguarding certificate
• On the DBS update service

Skills & Abilities
• Knowledge of the Player Performance Pathway (EPPP).
• Must be highly organised.
• Ability to create realistic plans to achieve own deadlines, effectively managing workload and prioritising own work; continually reviewing progress to improve efficiency and effectiveness.
• Demonstrable skills and abilities in an Executive PA or Executive Administration capacity.
• Demonstrative ability of interpersonal skills, with a people of all ages and backgrounds and the and the ability to maintain confidentiality, acting with tact and diplomacy.
• Ability to provide oral and written information clearly and concisely and able to understand and explain maters arising in own area of work.
• Ability to contribute to internal and external networks, actively seeking to build productive relationships, share information and ideas and improve working practices.
• Experience of working with football regulations.
• Experience working within an elite playing environment
• Ability to deal with difficult situations and confidential matters according to policy and procedures, referring to others where necessary and appropriate.

Applicants must be eligible to live and work in the UK.

Only applicants that demonstrate within their application that they meet the above criteria will be considered for the role.

Under the Disclosure and Barring Service and in accordance with the Club’s own rules regarding Safeguarding the post-holder will be required to meet minimum criteria regarding Safeguarding and a Disclosure and Barring Check will be required in this post. Exceptions Order to Rehabilitation of Offenders Act 1974 applies.

Birmingham City Football Club prides itself on the support it offers its employees and as such offers a variety of excellent benefits, for example, pension, life assurance 2 x salary, free car parking, two free season tickets and membership to Blues Loyalty Scheme. If you offered a position with the company your offer letter will clearly set out the benefits to which you are entitled.

Anyone interested should apply online at the following link

Birmingham City FC is an equal opportunities employer and welcomes applications from all sectors of the Community.How to applyAnyone interested should apply online at the following link

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