Expired: Like to work on the London Youth Games team?

Assist the Events Manager in delivery of the London Youth Games programme

Organisation London Youth Games
Salary £20,000 – £24,000
Location London
Contract type Fixed Term (Full time)
Closing date 17 November 2017
Interview date 27 November 2017

Job Description
To assist the Events Manager in delivery of the London Youth Games programme. After your initial induction, your role will include the following responsibilities as listed below. The post-holder will be responsible for both events administration and delivery. This is a busy and rewarding role, and you must be extremely organised with great time management and a passion for delivering high quality events.

Pre-Events
• Prepare timelines and schedules for the events.
• Collate necessary Health and Safety documentation for each event.
• Produce event paperwork including production schedules, site plans and branding plans in advance.
• Work with the wider LYG team to understand the requirements of each competition to ensure smooth delivery of each competition.
• Communicate with venues, suppliers, and contractors ahead of event days with relevant information and guides to prepare them for the event.
• Pack equipment for each event.

Event Days
• Work with the Events Manager to deliver successful events.
• Set up and break down site at each event including signage, branding, and some sports equipment.
• Able to monitor and react to potential Health and Safety risks and hazards around site.
• Support on venue, medical and security liaison.
• Monitor and enhance the participant experience on site.
• React to any enquiries or concerns and escalate where appropriate.
• Support the Events volunteers and ensure everyone has a clear role and is fully briefed to undertake it.

Post Event Days
• Pack equipment back into storage neatly.
• Return any equipment if borrowed.
• Ensure de-brief meetings are booked in, relevant feedback is captured and documentation is completed

Other
• Manage the Event Team filing and administrative processes.
• Support the wider team, and organisation, with other tasks where required
• Store management and inventory
• Take responsibility for coordinating VIP invitations and receptions at events.
• Be a positive and proactive member of the LYG team.

For more information, please go to our website www.londonyouthgames.org/JoinTheTeam and read the Job Specification (Downloads).
How to apply
To apply please send your CV and covering letter (maximum 2 pages) outlining your suitability for the role and detailing why you are interested, to emily@londonyouthgames.org by 17:00 on Friday 17th November 2017

 

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